Church Budgets: Why Are They Important?

I don’t remember any course in Bible College or in Seminary where I was taught about Church Budgets, yet every year, I have to work with my Board, and then with my Church Members to build a Budget we can agree on for the next year. So I thought I would put out a couple of my thoughts on church Budgets. The points below aren’t in any specific order.

1. Budgets help determine how much money you expect to need for the year

Every church, like every family or business, has certain things that have to be paid every year, like utilities or mortgages. You need to make sure that you know how much it will cost to run your facilities. You need to know how much it will cost to put on your programs or run your ministries. 

Along with the things that you have little say on and just have to pay, are the things that you can dream about and wish for. Maybe you want to upgrade facilities. You can budget that over a year or more, but it helps to know how much you need. Maybe you have some specific costs involved with your Children’s ministry as you buy curriculum or even put on a Children’s weekend. You will need to know how much that will cost. You need to know what you expect to do and how much it will cost in every part of your church life. That becomes your budget.

2. Budgets should reflect how much income you expect

Once you have determined how much you have to spend as well as how much you would like to spend, you need to see how this matches up with the reality of your projected income. While there must be an aspect of faith that God will provide what you need, you also need to recognize how much money you can realistically expect to have come in from your offerings. If you have been tracking things, you can check back on last year’s income and make a good projection from that.

Your income must be the same or higher than your budgeted expenses or you will be in trouble. You will have to either reduce your wish list, or increase your income in some way. But these have to match with each other.

3. Budgets help determine where or how money that comes in will be spent

Your budget helps you know how to designate your money. By building the budget  you have determined what is needed for every aspect of you church. Now direct the money to those specific things. Don’t just spend it on any whim that you, your board, or your church may have.

4. Budgets are guidelines, not ruleswebsite-budget-factors

Budgets are “best guesses”. This means you do your work on figuring out what you expect will come in and what you expect will need to go out, along with faith that God will provide for the things he wants to have happen in and through your church. But these cannot be “rules”. If you budget $2000 for utilities but your furnace dies and it costs more than the budgeted amount, you still need to get the furnace. If a certain ministry has $600 in its budget, but it realizes that it may cost $675 to do what they wanted, then there may have to be some leeway on what is needed. It would be wise for the leaders of that ministry to check with the board to see if this will be a problem. Obviously you cannot spend money you don’t have – at least you shouldn’t. But the Leadership Board should have the freedom to adjust the budget a little as you go. You should stick to it as closely as you can, but be open to discuss changes if necessary.

5. Budgets are best put together by the people or ministries or departments directly affected by them

I like to have the leaders of the different ministries work through what finances they expect they will need for the coming year. That way they will know what they have allotted to them and will not just think the Board came up with an arbitrary number out of nowhere. Help the leaders think through what their costs will be. Help them see that some ministries could also have ticket sales or donations that counter some of the costs. 

6. Budgets should reflect your vision and goals

Budgets should reflect what you believe is important for your church. If your vision is focused on youth, you probably should have a significant portion of your budget going to youth. If you have certain goals you have set as a church, and these goals include certain costs, that should be clear from the Budget. Your money should go where your dreams and visions and goals are.

Just a few of my thoughts. Enjoy dreaming and then planning with good communication and by faith in God. God will always fund the ministries that He wants to take place in His timing.

 

 

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Learning from Rural Pastors, from Duke, and from Billy Graham

I am having one of the greatest privileges of my life right now. I am writing while on a “field trip” to North Carolina.

I am on a team with 3 other pastors who lead the Rural Church Pastors Network. We have had the privilege of spending a couple of days with pastors and professors connected to the Duke Divinity School at Duke University. What a great opportunity to learn as we got to visit with three United Methodist pastors and learned how God was working in their churches. It was encouraging to see their passion for rural ministry, their joy of the Holy Spirit, and their love for what they are doing. We were able to sit in on a chapel at Duke as well as help lead a Rural Thriving Communities colloquium on the campus of Duke.

And now we had a day of touring both the Billy Graham Library and the Cove. These are a great tribute to the man and a celebration of what God has done as Billy has faithfully preached Jesus. Billy is nearing the end of his life, but there are many who are continuing the work and ministry of what was begun by his crusades years ago.

The four of us have been talking as we drive and as we eat meals together. It has been a great experience of sharing what we are hearing and learning and as we are listening to God for the future of the Rural Church Pastors Network. God has great things in store. We believe it. We are looking ahead with great anticipation!

Hey Church Guy!

What are you called? I don’t mean just your name, but what do people call you? I have a lot of labels. I’m Dad.  I’m Lion Andy (I’m part of the local Lions club). My pharmacist greets me, “Hi Henry”. The other day I was being introduced to a new neighbor just 3 houses down, when the lady from across the street – who doesn’t attend our church – yells across the street, “That’s our pastor!” I’m Pastor Andy. A boss I had when I worked at Zellers always called me Andrew. Henry is my first name but I go by my middle name, A100_0735ndrew, but that isn’t even quite right as I have always been called Andy.

The other day, one of the 4 yr. olds in church was trying to get my attention while I was talking with his mom so he said, “Hey Church Guy!” I like that. He wasn’t quite sure what to call me and only knew me as the guy at church, but he really wanted my attention.

People give us a label based on how they know us. So how do people know us? What is the name that people give you when you aren’t around and they are talking about you to someone else? Joe and Terry might call me neighbor. Rob might call me a friend. Gary might call me a fellow Lion.

My relationship with people determines what label they might give me. I guess Church Guy isn’t that bad. But I hope there are people in my circle of influence who see me as more than a church guy and more than a pastor and more than a fellow Lion but who see me as someone who loves them with the love of Jesus! Do I care for people? Do I take time to listen to what is going on in their life? They may not call be “Care-er”, but I would love it if they saw me as someone who cares. They may not call be “Confidant”, but I would hope they felt free to confide in me when they need someone. I don’t ever want them to call me “Jesus”, but wouldn’t it be great if they felt the love of Jesus through a friendship with me – or with you?

I Need A Retreat

To retreat is to back up. Sometimes it is to regroup, re-energize, to plan a new attack. I need a retreat regularly, and when I don’t get it often enough my work suffers.

I am not talking aboutCalendar_0 a holiday, though everyone needs a vacation. You need some time to get away from everything with your spouse, with your family – sometimes without your children.

I am not talking about a holiday, but a day or more to get away from phones and from people and from your messy office. We all need to find a place where we can look at how things are going and take some time to look ahead.

This past week I had one day like that. I’m not too far away from the city of Calgary and Ambrose University College. I went to the Ambrose Library and hid there all day in a quiet cubicle surrounded by books. I took a calendar with me. I took my laptop. I took a binder
that is a “collect-all” for articles and plans and dreams I have had over the years. _1 Old Binder

My retreat is usually about what is going on in the church. While I take some time to set some personal goals, my main goal is to come away with a plan for my preaching for the next half a year or more. I want to know when I’m scheduling in a communion celebration. It’s usually the 4th Sunday of the month, but not always. I want to know where I’m planning special prayer times. I check what Sunday Advent starts so I’m ready. I even sometimes figure out what kind of testimony I would like on a certain Sunday. I plan in our Special Days like our Annual Open House & Chili Cook off in September.

I need a retreat because it is too hard for me to get that kind of planning in when I’m sitting in my office surrounded by the mess and a thousand other things to do.

I hope you get some time to retreat this summer – for a vacation, yes – but also for some planning and dreaming about what God might have happen in your area of ministry and influence.

I need a retreat. So do you.

Making the Tough Calls

Every church needs a youth group. Isn’t that right? That is the impression one gets. But what if the majority of the people in your community and in your church are young families and seniors, do you still have a youth group?

We had to make a tough call recently. I’m still not quite sure if there will be fallout from it or not. We, meaning the Elders Board, had to make the tough decision of deciding we would not have a youth group this next year. We don’t know about the year after that or the next, but this year we will not be running a youth group.

When I arrived a this church 7 years ago they had  a great youth center and a part time youth pastor. A year or two after I arrived they celebrated a Grade 12 Grad in our church and had about 12 grads. But from then on the youth group slowly declined. A year ago our part time youth pastor resigned. Last year we tried running with volunteer help. But we had very irregular and very low attendance. The volunteers were discouraged and decided they would not help with youth this year.

Recently, the Elders Board has been working through our church Vision and Purpose and Plans. In our discussions we realized that we have a church with hardly any youth in it. Our church and our community are predominantly young families and seniors. We do not have a Jr. or Sr. High School in town, so families with teens do not choose to move here and those whose children become teens choose to move out of town. tough_decisions_aheadWhile there are some youth, we need to understand our limited resources and focus on who we have right now. We might have a youth program again, but not this year.

This is not an easy decision and may be misunderstood by some, but it was a decision we felt we needed to make. We are presently thinking through how best to talk with our congregation about this decision. There will be questions, but hopefully they understand. Some might see us not having a youth program as “going backwards”. Instead, I see it as a step forward in clarifying our vision. If we really felt we needed to make this happen, then we would find a way, but it is not part of our vision for this next year.

As leaders, we need to make the tough decisions even if they may be misunderstood. As a pastor of a small church, as leaders in a small church, we can’t do everything. We have to be more focused. Young families and Seniors is our new focus.

Don’t be scared to make the tough calls.

Transforming Church in Rural America: Breaking all the Rurals – Shannon O’Dell

I look for books that speak to the rural ministry context from the rural ministry context. These are few and far between, but I found a great book that I want to encourage you to read! This should be a “must – read” for every rural pastor.transforming-church-in-rural-america

Shannon O’Dell is writing from the experience of small church and small town. He knows of church with 40 people and about how rumors fly through a small community. He is writing from the American experience, but it is really not that much different than our Canadian rural context.

Here are a few quotes from the book:

“I realized I needed to be focusing on growing individual congregants, not a big congregation.” p. 39

“”MAKE US BELIEVE! Because when the Church does not believe, when the ‘us’ (the Church) is removed, guess what? I’ts just MAKE BELIEVE. See, many of us believe in Christ. We recite the Apostles Creed or Nicene Creed and confess that we believe in Him. But many of us have not jumped the hurdle of believing Christ. We believe in Him theologically (mentally), but we don’t believe in Him practically.” p. 63

“That day I learned that people say they want to reach the lost, until we start changing things they are familiar and comfortable with in order to do what it takes to really reach the lost.” p. 73

“Are you really called to rural America? If you are, you better pony up because it is going to be the greatest opportunity and also the biggest challenge you have ever experienced, particularly when people leave, because even though they leave your church, they are never, ever gone from your life.” p. 74

Okay, that’s enough. You need to get the book. In reading it, there were times I really identified with what was being said, there were times I was challenged, and most of all I was encouraged that there are still people with innovative and creative ideas called to rural church ministry.

 

 

A Church Prayer Plan

I decided to apply something I was preaching on. I know…novel idea, right?

I was preaching from 1 Chronicles 13-16. This is a text about King David bringing the ark of God back to Jerusalem. The ark has been captured by the Philistines, been brought back into the land of Israel, and then basically ignored for the last 20 years throughout the reign of King Saul. There are two verses that really stuck out to me. Chapter 13: 4 says, “the whole assembly agreed to do this, because it seemed right to the people.” In chapter 15: 13 we read, “It was because you, the Levities, did not bring it up the first time that the Lord our God broke out in anger against us. We did not inquire of him about how to do it in the prescribed way.”

The people all agree that bringing up the ark is a great idea, but they don’t do it in the prescribed way and Uzzah dies. When the try again and have the Levities carry it in the proper manner, everything goes well.

The difference is what happens is that this time they have “inquired of the Lord”.

Our Elders Board is meeting in 3 weeks to evaluate and prayerful dream about what we should do as a church. I felt that God was reminding me, “this is what you need to do with your church. You need to inquire of the Lord together and not just rely on your human wisdom.” Probably good advice.

Prayer-Banner

So I called our church to three weeks of prayer and fasting as we inquire of the Lord regarding our direction and our future. I am asking the congregation to fast and pray for the next three Thursday lunches. Those who are able are invited to join me at the church as we fast and pray. Others are encouraged to stop and pray during their workday. On the final Thursday we will also meet for a prayer night. I’m trying to communicate a few prayer suggestions and hear from the congregation as well.

I don’t know if you have been hesitant to try an ongoing prayer emphasis, but I would encourage you to try it. It doesn’t have to be overly complicated or challenging, but there is something right about inviting the church into an extended time of corporate prayer.

May we grow closer to God as we pray!